How to send hard copies of official / certified documents by post
- The applicant’s full name, applicant ID, and the program name must be written on the envelope when submitting application documents by post. In the case that the applicant sends their application documents prior to the application period, the applicant ID can be omitted. The Applicant ID will be assigned once you create an account on the Online Admission System.
- Applicants who do not submit the original or certified true copies by the deadline will be regarded as having withdrawn from the admission process.
- If only a digital copy is available and you are not able to submit a hard copy although required to, please contact the graduate school you are applying to well in advance.
Useful Links
What to Submit (General Information)
Generally, many graduate program applications require you to include the following documents. We suggest you carefully read the application requirements for the program you’re applying to. You are always welcome to contact the graduate school directly for any specific questions regarding the admission process and eligibility criteria.
* = Hard copies to be sent by post
Note: if electronic documents are the only form available, please contact the graduate school you are applying to.
= Recommended format when uploaded onto the Online Applications System
Award Verification Letter*
Award verification letter (e.g., Certificate of Graduation) of your bachelor’s / master’s degree. Or Prospective Graduation Letter if you are currently enrolled in a degree program.
Must include the school’s official seal or signature, a degree title and a date of (expected) graduation.
Academic Transcript*
Academic transcript for undergraduate / graduate education.
Must include the school’s official seal or signature and attach a grading scale or grade assessment standards.
English Proficiency Test Scores through Testing Institution
TOEFL: 7256
IELTS: Nagoya University International Programs
Duolingo English Test: Nagoya University Undergraduate Admissions
GRE Test Scores through Testing Institution
Submitting GRE test scores are recommended but not mandatory.
GRE Institutional Code: 7256 (Nagoya University)
Research Proposal 
Upload on to the Online Admissions System. Check to see if there is any word count limit or you need to use the designated form.
Two Letters of Reference
Sent directly from the referees through the Online Admissions System.
Summary of Graduation Research
Summary of graduation research for your undergraduate / graduate education. Check with the admission requirements to see if you are required to use the designated form.
Major Publications
(If any) Upload digital copies of any publications and academic paper on to the Online Admissions System.
Documents Showing Other Strengths
(If any) Could be anything to strengthen your application. If written in a language other than English, the document(s) must be translated and verified by a notary and attest the quality or accuracy of the translation.
Copy of Passport / Government Issued ID card and Copy of Residence Card
Please upload this document to the Online Admissions System. If you have dual citizenships and hold a Japanese nationality, please submit a copy of your Japanese passport as well. Foreign nationals residing in Japan need to submit a copy of the front and back side of their residence card (在留カード).
Only for Nagoya University Students
Certificate of Enrollment must be uploaded on to the Online Admissions System if you are a Research Student or currently enrolled as a full-time student at Nagoya University.
Only for MEXT Scholars
MEXT Scholarship Certificate or Letter of Provisional Acceptance
Any Other Documents(*)
Please carefully read the admission requirements for the program you are applying to. Some graduate programs may ask you to write a statement of purpose in addition to a research proposal, or to submit a letter (or an email) from professors you contact asking to be a supervisor.
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