What to Submit
Your application will be evaluated for the primary screening without original or certified true copies received. When you pass the primary screening, original or certified copies of the documents with *
should be submitted by the designated deadline (see Step 4 in the step-by-step guide). All documents must be written in English or submitted together with a certified true copy of English translation and the original document.
* = Official copies of the documents required at the second stage of screening
The Certificate of Graduation (or Prospective Graduation) from high/(upper) secondary school. The Certificate of Graduation (or Prospective Graduation) must include the school’s official seal or signature.
If you have not yet graduated from high school, you may submit a prospective graduation award letter. A template for that can be download from this website. If your school has their own template for Prospective Graduation Form, you may upload that instead (does not need to be our template).
A high school academic transcript must include the school’s official seal or signature. Please submit a transcript which shows your grades/marks from the most recent two (or more) full academic years of high/(upper) secondary school. If available, a school grading scale should be attached.
Note: Some applicants are required to submit national /international test scores or curriculum specific qualification(s) in addition to the high school transcripts.
Applicants who fall under eligibility category 1b or 2 must submit their official scores from one of the national/international exams. Make sure to check the Country-Specific Qualifications PDF to learn which academic documents are required for your education system/curriculum.
For applicants who have not graduated from high school yet, please upload the latest academic records/results along with predicted scores or forecast if available.
Although not compulsory, applicants are highly recommended to submit SAT, ACT, EJU or some other standardized test scores.
Please request a testing institution to send an official score report to Nagoya University. Both a paper copy and an electronic version can be accepted and are treated equally. Please note that it might take some time for the International Admissions Office to receive your results.
SAT and AP institutional code: 6535
ACT institutional code: 5480
Please see Appendix 3 to confirm each program’s recommended subjects on the various tests.
In case the official score report does not arrive at the International Admissions Office by the deadline, please upload a soft copy of your score report or screenshot of the scores on the Online Admission System.
Documents uploaded on the Online Admission System for the primary screening must be readable and contain your full name and the scores (see below).
- A scanned copy of an official score report
- A screenshot where we can see your full name and scores
- Photo of your ID and the PC screen where a test result is displayed.
Please submit scores/proof of the English proficiency requirement.
Applicants who have received four or more consecutive years, including the final year of secondary education, in which English is the primary language of instruction, are exempted from submitting an English proficiency test score. Official scores should be sent directly from a testing institution by the deadline.
TOEFL: 7256
IELTS: Nagoya University International Programs
Duolingo English Test: Nagoya University Undergraduate Admissions
Please see the Appendix 1 for other English language qualifications that we recognize. In case the official score report does not arrive the International Admissions Office by the application deadline, please upload a soft copy of your score report or screenshot on the Online Admissions System.
Upload two essays on the Online Admissions System. The essay questions are given in the Essay Questions page of the admissions requirements. It is recommended to use the template provided on the Online Admission System. Each essay should be written within the prescribed word count.
If you add citations to your essay, remember to list your sources in a reference list at the end of your essay. The correct usage of proper citations and references will help your essay to be more highly evaluated.
According to Nagoya University’s regulations, the use of generative AI tools to create text or any other content including essays, as part of application documents, is prohibited. Note that we run all essays through an AI detection application.
Two reference letters must be obtained from two referees who meet the requirements stated in the Appendix 2. In principle, the reference letter must be written on an official letterhead and be signed or stamped by the referee. The letter must be submitted either a.) online, b.) by post directly by the referee.
Requirements for Referees
One reference must come from a teacher (Referee A) in the field (subject area) the applicant wishes to major in, and the other reference must come from a teacher or counselor (Referee B) who is able to evaluate the applicant’s character. Referees should be employed at an accredited education institute where the applicant has been or is currently enrolled.
Please upload this document to the Online Admissions System. If you have dual citizenships and hold a Japanese nationality, please submit a copy of your Japanese passport as well.
Foreign nationals residing in Japan need to submit a copy of the front and back side of their residence card (在留カード).
If you submit your application for the G30 International Programs, you will automatically be considered as an applicant for the G30 Scholarship. Please upload both a scholarship application form and an income statement of your financial supporter(s) on the Online Admissions System. The income statement should include the annual income and be translated into English. You can submit one of the documents listed below:
– Tax Exemption Certificate For Income, Tax Return/Record Certificate, etc.
– Paycheck stub for 12 months or Employment Verification Letter which include salary information
– Statements from banks such as a balance certificate
If you have decided not to be considered for the G30 Scholarship, it is not required to submit.
Step-by-Step Guide
1. The applicant must have received education primarily outside of the Japanese education system for at least two years during the last three years of his/her secondary education and must fall under one of the classifications (a – c) below. Applicants who fall under eligibility category 1 might be required to submit scores from one of the national examinations. For more details, please refer to the guidelines for Country-Specific Qualification and Recommended Documents.
a. The applicant has completed, or is expected to complete, a 12-year curriculum by September 30, in an education institution located in a foreign country* (including any period spent in education in a regular course of study in Japan) or has completed an equivalent education program that has been designated by the Minister of Education, Culture, Sports, Science and Technology of Japan (MEXT).
b. The applicant has acquired, or is expected to acquire the International Baccalaureate, the Abitur, the Baccalauréat, or the General Certificate of Education (GCE) Advanced Level (A-Level) by September 30.
c. The applicant has completed or is expected to complete, a 12-year education curriculum by September 30 in a school accredited by the Western Association of Schools and Colleges (WASC), the Association of Christian Schools International (ACSI), the European Council of International Schools (CIS)*, or New England Association of Schools and Colleges (NEASC).
(*) Upon completion of the 12- year curriculum, students are qualified for admission to a university in a respective country.
2. The applicant must have passed a recognized test/examination to determine whether he/she possesses academic ability equivalent or superior to that obtained from a 12-year curriculum in a foreign country’s education system and will be at least 18 years old by September 30. Applicants who fall under eligibility category 2 must submit scores from one of the standardized or national examinations.
3. Applicants who do not fall under any of the eligibility provisions in 1 to 2 and will be at least 18 years by September 30 must go through an individual review process. Please contact the Admissions Office before November 10.
(see the section What to Submit) by the designated deadline.After creating your account, you will be asked to input your personal information and academic background into the Online Admission System. You also need to upload soft copies of most of the supporting documents onto the system in order to complete the online application. However, you still need to submit originals or certified true copies of some required documents if you pass the primary sceening (see Step 4).
Primary screening:
Please upload the soft copies of the application documents on the Online Admission System within the respective application period.
Secondary screening:
Applicants who have passed the primary screening stage must submit original or certified true copies of some application documents. Applicants who do not submti official copies of those documents by the deadline will be regarded as having withdrawn from the admission process.
Pay Application Fee via the online admission system using PayPal, Flywire or Domestic Bank Transfer.
Once you complete your online application, you are required to pay a non-refundable application fee (5,000 JPY) via the online admission system using PayPal, Flywire or Domestic Bank Transfer (for those who currently live in Japan). Note that if you choose to pay through bank transfer, it will take longer to confirm your payment and issue the application number. After you complete your payment, an application number will be given to you and you can check your application status by logging into the Online Admissions System.
You will be considered an applicant only after the application fee is paid. Upon confirmation of your payment, the Admissions Office will check your application documents and contact you regarding any missing documents through the online application system.
Related to: Country-Specific Qualifications PDF (see “How to submit official documents”)
Your application can be complete and evaluated for the primary screening without submitting the original documents to us. However, we still require documents with * to be original or certified true copies if you pass the primary screening. If you submit only soft copies at the time of application, please send the original or certified true copies by the designated deadline. You can ask your counselor to contact the Admissions Office directly, regarding document submission.
Postal Address:
Admissions Office, G30 International Program, Nagoya University
Furo-cho, Chikusa-ku, Nagoya 464-8601 Japan
Email:
You will be given detailed instructions including the designated email address to send your official documents to via the Admissions System (T-Cens). If you cannot find such information, contact the Admissions Office through T-Cens using the message function.
It’s strongly recommended to send your documents by registered express mail or an equivalent air courier (e.g., Federal Express, DHL, UPS).
Admission results will be announced via the Online Admissions System by the dates indicated in our admission requirements. Applicants who have been placed on the waiting list will also be notified via the Online Admissions System.
Pre-arrival information will be sent to successful applicants via the Online Admissions System.
Visa Application (Only for Non-Japanese Nationals/Non-Japanese Permanent Residents)
Non-Japanese nationals must obtain an appropriate visa to stay in Japan. As the most common visa among international students applying to study in Japan, the student visa permits you to study at Nagoya University. The student visa application process begins after your application to get an immigration document called “Certificate of Eligibility” is accepted by Nagoya University. To apply for the “Certificate of Eligibility,” students are asked to submit an electronic ID photo, a copy of their passport, and a bank statement which verifies that their financial supporter(s) can sponsor your study in Japan having sufficient fund equivalent to or greater than JPY 1,000,000. The bank account could be held in the name of students or their financial supporter(s). Students who receive the Nagoya University Global 30 Undergraduate Scholarship also need to submit a bank statement which verifies that their financial supporter has funds equivalent to JPY500,000 or more.
When your Certificate of Eligibility is available, you need to apply for a visa at the nearest Japanese diplomatic mission (embassy or consulate). It usually takes a couple of weeks after your application for the CoE is submitted to the regional immigration office (Nagoya Immigration Bureau). Detailed information will be sent to admitted students.
Deadline to Submit Official Documents
1st Round
March 6, 2025, 16:00 JST
2nd Round
April 25, 2025, 16:00 JST
