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Undergraduate Program

    Undergraduate Program Admissions

    Wherever you currently live, you can simply apply through the Nagoya University Online Admissions System. We employ a comprehensive selection approach, and the admission consists of two parts: paper-screening and interview/oral examination. There will be no paper examination during the preliminary screening; thus, your academic background will be evaluated based on your school records, essays, and recommendation letters while we also take into consideration non-academic activities, such as extra-curricular activities or volunteer work. Based on the application documents submitted, short-listed applicants will be invited for the next screening, an interview/oral examination, which will be conducted via video conference system or Voice over Internet Protocol. The admissions results will be announced on the online admissions system, and you will also receive an email of your application status change.

    Important dates for 2025 Admissions (JST)

    1st Round

    Online Application System Opens

    November 11, 2024 at 9:00

    Application deadline

    December 10, 2024 at 16:00

    Final decision announcement

    Mid-March 2025

    2nd Round

    Online Application System Opens

    January 10, 2025 at 9:00

    Application deadline

    January 31, 2025 at 16:00

    Final decision announcement

    Mid-May 2025

    IMPORTANT

    There will be no Second Round for the Chemistry Program (School of Science), the Biological Science Program (School of Science), the Social Sciences Program and the Japan-in-Asia Cultural Studies Program.

    Note:
    The Chemistry Program – School of Science will not be opening for a second round from 2025 admissions cycle. Those interested in applying for the Chemistry Program – School of Science, please submit all required materials during the first round of applications.

    Other Information

    Application Documents

    Download Forms & Related Documents

    Reference Letters

    Download Confidential Academic Form (Only Physics Program)

    Please attach a confidential academic form to a reference letter A. 

    Confidential Academic Form 2 (Only for Physics Program)
    General Instructions

    For Referees

    • Two reference letters must be obtained from two referees who meet the requirements stated in the Appendix 2 (find in the Admissions Related Documents). The letter must be submitted either a) online, b) by post directly by the referee.
    • In order for us to authenticate the reference letter, it should be written on official school letterhead and signed or stamped by the referee.
    Requirements for Referees
    • Reference Letter A must come from a high school teacher in the field (subject area) the applicant wishes to major in.
    • Reference Letter B must come from a high school teacher or counselor who is able to evaluate the applicant’s character.
    • Both Referees A & B should be employed at an accredited education institute where the applicant has been or is currently enrolled.

    Submission Method

    a) Online <Strongly Encouraged>

    • When the applicant enters the referee’s information in the system, the system will send an automated text message to the referees. We strongly recommend using the referee’s school email address.
    • If you do not receive the email from the system, please check a spam box or to email the letter directly to the International Admissions Office by the prescribed deadline. See more information in the Admission Requirements.
    • Please note that email accounts from private email domains might be unable to receive the links from the system due in part to increased security measures in place by the service provider.

    b) Post by the Referee

    • The letter should be enclosed in a sealed envelope. The applicant’s full name and applicant ID number must be written on the envelope. 

    What to Submit

    Your application will be evaluated for the primary screening without original or certified true copies received. When you pass the primary screening, original or certified copies of the documents with * should be submitted by the designated deadline (see Step 4 in the step-by-step guide). All documents must be written in English or submitted together with a certified true copy of English translation and the original document. 

    Country-Specific Qualifications PDF (See “How to Submit Official Documents”)

    * = Official copies of the documents required 

    Certificate of Graduation (or Prospective Graduation)*

    The certificate of graduation (or prospective graduation) from high/(upper) secondary school. The certificate of graduation (or prospective graduation) must include the school’s official seal or signature.

    If you have not yet graduated from high school, you may submit a prospective graduation award letter. A template for that can be download from this website. If your school has their own template for Prospective Graduation Form, you may upload that instead (does not need to be our template).

    Donwload
    Academic Transcript*

    High school academic transcripts must include the school’s official seal or signature. Please submit grades/marks from the last two (or more) years of high/(upper) secondary school. If available, a school grading scale should be attached. 

    Note: Some applicants are required to submit national /international test scores or curriculum specific qualifications in addition to the high school transcripts.

    National/International Exam Scores*

    Applicants who fall under eligibility category 1b or 2 must submit their official scores from one of the national/international exams. Make sure to check the Country-Specific Qualifications PDF to learn which academic documents are required for your curriculum. 
    For applicants who have not graduated from high school yet, please upload the latest academic records/results along with predicted scores or forecast if available.

    Guidelines for Country Specific Qualifications and Recommended Documents
    Standardized Test Scores*

    Although not compulsory, applicants are strongly recommended to submit SAT, ACT, EJU or some other standardized test scores.
    Please request a testing institution to send an official score report to Nagoya University. Both a paper copy and an electronic version can be accepted and are treated equally. Please note that it might take some time for the International Admissions Office to receive your results.

    SAT and AP institutional code: 6535
    ACT institutional code: 5480

    Please see Appendix 3 to confirm each program’s recommended subjects on the various tests. 
    In case the official score report does not arrive at the International Admissions Office by the deadline, please upload a soft copy of your score report or screenshot of the scores on the Online Admission System.

    Documents uploaded on the Online Admission System for the primary screening must be readable and contain your full name and the scores (see below).

    • A scanned copy of an official score report
    • A screenshot where we can see your full name and scores
    • Photo of your ID and the PC screen where a test result is displayed.
    Appendix 3
    English Language Proficiency Test Score*

    Please submit scores/proof of the English proficiency requirement. Applicants who have received less than four years of education in a middle/secondary or high/upper secondary school in which English is the primary language of instruction must submit an English proficiency test score. Official scores should be sent directly from a testing institution by the deadline.

    TOEFL: 7256
    IELTS: Nagoya University International Programs
    Duolingo English Test: Nagoya University Undergraduate Admissions

    Please see the Appendix 1 for other English language qualifications that we recognize. In case the official score report does not arrive the International Admissions Office by the application deadline, please upload a soft copy of your score report or screenshot on the Online Admission System.

    Appendix 1
    Two Essays

    Upload two essays on the Online Admissions System. The essay questions are given in the Essay Questions page of the admissions requirements. It is recommended to use the template provided on the Online Admission System. Each essay should be written within the prescribed word count.

    If you add citations to your essay, remember to list your sources in a reference list at the end of your essay. The correct usage of proper citations and references will help your essay to be more highly evaluated.

    According to Nagoya University’s regulations, the use of generative AI tools to create text or any other content including essays, as part of application documents, is prohibited. Note that we run all essays through an AI detection application. 

    Two Reference Letters

    Two reference letters must be obtained from two referees who meet the requirements stated in the Appendix 2. In principle, the reference letter must be written on official letterhead and be signed or stamped by the referee. The letter must be submitted either a.) online, b.) by post directly by the referee.

    Requirements for Referees
    One reference must come from a teacher (Referee A) in the field (subject area) the applicant wishes to major in, and the other reference must come from a teacher or counselor (Referee B) who is able to evaluate the applicant’s character. Referees need to be employed at an accredited education institute where the applicant has been or is currently enrolled.

    Submission Method
    a) Online (recommended)

    • When the applicant enters the referee’s information in the system, the system will send an automated text message to the referees. We strongly recommend using the referee’s school email address.
    • If you do not receive the email from the system, please check a spam box or to email the letter directly to the International Admissions Office by the prescribed deadline. See more information in the Admission Requirements.
    • Please note that email accounts from private email domains might be unable to receive the links from the system due in part to increased security measures in place by the service provider.

    b) Post by the Referee

    • The letter should be enclosed in a sealed envelope. The applicant’s full name and applicant ID number must be written on the envelope. 
    Appendix 2
    Copy of Passport / Government Issued ID card and Copy of Residence Card

    Please upload this document to the Online Admission System. If you have dual citizenships and hold a Japanese nationality, please submit a copy of your Japanese passport as well.

    Foreign nationals residing in Japan need to submit a copy of the front and back side of their residence card (在留カード). 

    Scholarship Application Form and Income Statement (for Students Applying for Scholarships)

    If you submit your application for the G30 International Programs, you will automatically be considered as an applicant for the G30 Scholarship. Please upload both a scholarship application form and an income statement of your financial supporter on the online admissions system. The income statement should cover the annual income and be translated into English. If you have decided not to be considered for the G30 Scholarship, it is not required to submit.

    Global 30 Undergraduate Scholarship Application Form

    Undergraduate Admission Process

    Step-by-Step Guide

    All applicants with international qualification must fulfill one of the requirements. If you are not sure about your eligibility, please send the Contact Form to the Admissions Office a month before the first day of the application round for which you are applying.

    1. The applicant must have received education primarily outside of the Japanese education system for at least two years during the last three years of his/her secondary education and must fall under one of the classifications (a – c) below. Applicants who fall under eligibility category 1 might be required to submit scores from one of the national examinations. For more details, please refer to the guidelines for Country-Specific Qualification and Recommended Documents. 

    a. The applicant has completed, or is expected to complete, a 12-year curriculum by September 30, in an education institution located in a foreign country* (including any period spent in education in a regular course of study in Japan) or has completed an equivalent education program that has been designated by the Minister of Education, Culture, Sports, Science and Technology of Japan (MEXT).

    b. The applicant has acquired, or is expected to acquire the International Baccalaureate, the Abitur, the Baccalauréat, or the General Certificate of Education (GCE) Advanced Level (A-Level) by September 30.

    c. The applicant has completed or is expected to complete, a 12-year education curriculum by September 30 in a school accredited by the Western Association of Schools and Colleges (WASC), the Association of Christian Schools International (ACSI), the European Council of International Schools (CIS)*, or New England Association of Schools and Colleges (NEASC).

    (*) Upon completion of the 12- year curriculum, students are qualified for admission to a university in a respective country.

    2. The applicant must have passed a recognized test/examination to determine whether he/she possesses academic ability equivalent or superior to that obtained from a 12-year curriculum in a foreign country’s education system and will be at least 18 years old by September 30. Applicants who fall under eligibility category 2 must submit scores from one of the standardized or national examinations.

    3. Applicants who do not fall under any of the eligibility provisions in 1 to 2 and will be at least 18 years by September 30 must go through an individual review process. Please contact the Admissions Office before November 10.

    After you complete your online application, the admission office will start to check the documents that you submit both through the system and via post and inform you of any missing documents in order to help you complete the application by the deadline. The message function can also be used on the online admissions system, which makes it easier for us to communicate with you regarding your application documents. 
    Your application will be evaluated for the primary screening without original or certified true copies received. However, if you pass the primary screening, please submit all original or certified copies of the documents with * (see the section What to Submit) by the designated deadline.

    After creating your account, you will be asked to input your personal information and academic background into the Online Admission System. You also need to upload soft copies of most of the supporting documents onto the system in order to complete the online application. However, you still need to submit originals or certified true copies of some required documents if you pass the primary sceening (see Step 4).

    Primary screening:
    Please upload the soft copies of the application documents on the Online Admission System within the respective application period. 

    Secondary screening:
    Applicants who have passed the primary screening stage must submit original or certified true copies of some application documents. Applicants who do not submti official copies of those documents by the deadline will be regarded as having withdrawn from the admission process. 

    Tcens Tutorial: How to fill out online application form

    Pay Application Fee via the online admission system using PayPal, Flywire or Domestic Bank Transfer.

    Once you complete your online application, you are required to pay a non-refundable application fee (5,000 JPY) via the online admission system using PayPal, Flywire or Domestic Bank Transfer (for those who currently live in Japan). Note that if you choose to pay through bank transfer, it will take longer to confirm your payment and issue the application number. After you complete your payment, an application number will be given to you and you can check your application status by logging into the Online Admissions System.
    You will be considered an applicant only after the application fee is paid. Upon confirmation of your payment, the Admissions Office will check your application documents and contact you regarding any missing documents through the online application system.

    The primary and final screening results will be announced on the system on the date specified on the admission requirements, so please make sure to check the results as soon as possible and do not forget to confirm your availability for an interview by a given deadline. When we announce the primary screening result, interview details will be shown on your page including the date and the interview method and you can just reply to our invitation through the system. In case you fail to reply, your interview will be cancelled. The interview/oral examination will take about 45 minutes for Engineering and Science programs and about 30 minutes for Social Sciences and Japan-in-Asia Cultural Studies programs. As it is important for us to receive your response, please keep checking your page even after you complete the online application.

    Related to: Country-Specific Qualifications PDF (see “How to submit official documents”)

    Your application can be complete and evaluated for the primary screening without submitting the original documents to us. However, we still require documents with * to be original or certified true copies if you pass the primary screening. If you submit only soft copies at the time of application, please send the original or certified true copies by the designated deadline. You can ask your counselor to contact the Admissions Office directly, regarding document submission.

    Postal Address:
    Admissions Office, G30 International Program, Nagoya University
    Furo-cho, Chikusa-ku, Nagoya 464-8601 Japan

    Email:
    You will be given detailed instructions including the designated email address to send your official documents to via the Admissions System (T-Cens). If you cannot find such information, contact the Admissions Office through T-Cens using the message function.

    It’s strongly recommended to send your documents by registered express mail or an equivalent air courier (e.g., Federal Express, DHL, UPS). 

    Admission results will be announced via the Online Admissions System by the dates indicated in our admission requirements. Applicants who have been placed on the waiting list will also be notified via the Online Admissions System.

    Pre-arrival information will be sent to successful applicants via the Online Admissions System.

    Visa Application (Only for Non-Japanese Nationals/Non-Japanese Permanent Residents)

    Non-Japanese nationals must obtain an appropriate visa to stay in Japan. As the most common visa among international students applying to study in Japan, the Student visa permits you to study at Nagoya University. Your student visa processes begin after your application to get an immigration document called “Certificate of Eligibility” is accepted by Nagoya University. To apply for the “Certificate of Eligibility”, students are asked to submit two ID photos, a copy of their passport, and a bank statement which verifies that their financial supporter has funds equivalent to JPY 1,000,000 or more. The bank account may be held in the name of students or their financial supporter. Students who receive the Nagoya University Global 30 Undergraduate Scholarship also need to submit a bank statement which verifies that their financial supporter has funds equivalent to JPY500,000 or more.

    When your Certificate of Eligibility is available, you are required to apply for a visa at the nearest Japanese diplomatic missions (embassy or consulate). It usually takes a couple of weeks after your application is submitted to the regional immigration office (Nagoya Immigration Bureau). Detailed information will be sent to admitted students.

    Regarding Interview

    How to prepare for the interview?

    As a part of your interview/oral examination preparation, please take a look at the videos available in the following link to familiarize yourself with mathematics questions that will be asked during the interviews for the Engineering and Science programs.

    Pre-College Mathematics

    Deadline to Submit Official Documents

    For applicants who passed the primary screening only

    Important notes
    1. Any of the application documents submitted cannot be returned under any circumstances. Thus, if the original document can be issued only once, please submit a certified true copy. The certified true copy can be issued by your school, the Japanese embassy, or a notary office. For more information about the supporting documents, please click Country-Specific Qualifications PDF for the admission requirements.
    2. Applicants who do not submit the originals by the designated deadline will be excluded from the secondary screening stage (interview).

    1st Round

    March 6, 2025, 16:00 JST

    2nd Round

    April 25, 2025, 16:00 JST

    Pre-departure Information

    Got accepted? Congratulations! Are you worried about tons of paperwork? Don’t worry. Step by step guidance will be given to help you navigate through procedures which could seem otherwise complex. Find more information on the pre-departure and post arrival information page.